Mobile Device Signature Distribution by Email

Distribution of mobile device signatures by email is an alternative to using the Email Signature Manager Transport Agent (which cannot be used with Office 365 and most hosted Exchange providers). The Email Signature Manager Service generates the users' mobile device signature and sends it to them (as an attachment) by email. It is then the responsibility of each user to copy and paste the new signature into the mail app on their mobile device.

To send mobile device signatures by email, follow these steps:

1.In the Manage Deployment dialog, select the Mobile Device signature for each group and user as required.

2.In the Mobile Device Signatures dialog, select the appropriate option to send the Mobile Device Signature to users who have their mailbox hosted on Office 365 and/or Exchange (either On- or Off-premises).
 

3.In the Mobile Device Signatures dialog, on the Email tab, configure the email that will be sent to each user.
 

Important The Service will only send the plain-text version of the signature; it is therefore vital to ensure that all signature templates deployed to groups and users have a plain-text definition.

Once the configuration is completed, the Service will generate (on its next cycle) the mobile device signatures for users and send it to them by email. Once the signature has been sent, it will not be sent again unless the content of the signature changes (for example when the definition of the signature is altered or the user's information changes).